SCHOOL GAMES ORGANISER & SCHOOL AGREEMENT 2026–2027

This document outlines the safeguarding procedures for both school and the School Games Organiser at NSSP/School Games events run between September 2026–July 2027. Norwich SSP acknowledges the duty of care to safeguard the welfare of children and young people in sport and is committed to ensuring safeguarding practices reflect government guidance.

NSSP adheres to City Academy Norwich’s Safeguarding policies and support information. The full Safeguarding policy can be found at: CAN_Safeguarding_Policy_2026_2027-v2.pdf

Area of Safeguarding	Responsibility
Duty of Care	SSP will: Ensure that all NSSP events are safe for young people with the procedure outlined below. Your School: Duty of care for pupils remain with the school throughout any event.
Event Information and SSP Policies	SSP will: Send schools all relevant documentation and information prior to the event. Your School will: Read and understand all information supplied. Ensure staff attending each event have the relevant information. Select/target appropriate pupils for participation at each event based on the objective identified by the SGO.
Safeguarding Policy and Procedure for responding to concerns	SSP will: Challenge suspicious behaviour at events and record, monitor and follow up any incidents and disclosures. Will report to host school post event. Your School will: Read and understand the policy followed by the SSP. Share information and follow ups with the SGO as appropriate. Follow schools’ protocol for reporting concerns and inform SSP where relevant.
Risk Assessments	SSP will: Send out event and venue RA to school prior to each event. Your School will: Read RA supplied. Be responsible for RA for travel to and from the venue at each event and any further risk assessments as dictated by school policies.
Code of Conduct – Children/Staff/Spectators	SSP will: Upload to website and display at events. Your School will: Forward to staff/volunteers accompanying children to the event. They will need to read prior to attending and ensure all attendees are aware and behave accordingly.
First Aid	SSP will: Clarify responsibility for first aid at each event and notify schools of the first-aid trained staff in attendance. SSP staff will hold a minimum of a one-day first aid qualification and have a basic first aid kit. Your School will: Bring their own appointed First Aider, first aid kit, and relevant medical and contact information as required. Schools are responsible for reporting/recording incidents and accidents on return to school.
Reporting Incidents	SSP will: Document any incidents occurring at the event and notify the venue if applicable. Your School will: Notify the designated safeguarding officer or SGO. Record incidents at school and notify parents.
Medical information of participants	SSP will: Accommodate any pupil’s specific needs when informed in advance. Your School will: Inform the SGO prior to the event of any specific needs and ensure accompanying adults have all relevant details/medicine.
Photography information	SSP will: Issue SSP policy and procedures, remind staff during briefing, issue yellow bands for participants not to be photographed, and challenge non-compliance. Your School will: Obtain parental permission, ensure staff know who can/cannot be photographed, notify the SGO, ensure yellow bands are worn, and follow the photography policy.
Ratios of staff to children attending	SSP: No responsibility. Your School will: Adhere to your school policy.
Supervision of Participants	SSP will: Ensure the environment supports appropriate supervision and suitable changing/toilet facilities. Your School will: Remain responsible for pupils at all times and ensure accompanying adults understand their role and responsibilities.
Event postponements and cancellations	SSP will: Cancel/postpone only when necessary, provide notice where possible, endeavour to reschedule, and minimise disruption. Your School will: Act on scheduling changes as soon as possible to minimise disruption.
Coaches, Volunteers and Leaders	SSP will: Brief all coaches, volunteers and leaders prior to the event. Your School will: Inform SSP staff immediately of any issues involving coaches, volunteers or leaders.
Spectators	SSP will: Inform schools which events are suitable for spectators and publicise the code of conduct. Your School will: Support the SGO in ensuring the code of conduct is followed by pupils, staff and spectators/parents.
Activity Deliverers	SSP will: Where competitions are not delivered directly by the SGO or NGBs, appropriately qualified and checked local sports clubs/coaches will be employed.